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How to Send Voice Messages in Gmail

Quick and Easy Methods

Gmail doesn’t have a built-in voice messaging feature, but that doesn’t mean you can’t send voice messages.
Whether you prefer a simple attachment method, an integrated Chrome extension, or an online recording tool, there are several ways to do it.
Voice messages are faster than typing, help convey emotion, and make communication more personal—great for busy professionals, entrepreneurs, and freelancers.

Let’s explore the best methods step by step!

Method 1
Attach an Audio File (Simple and Universal)

The easiest way to send a voice message is by manually recording it and attaching the file to an email. This method doesn’t require extra tools and works on any device.

Record Your Voice Message

Use your phone or computer’s built-in voice recorder. On Windows, try Voice Recorder, on macOS, use Voice Memos, and on smartphones, look for the Recorder app. Save the file in a standard format like MP3 or WAV.

Compose a New Email

Open Gmail and click Compose to start a new email.

Attach the File

Click the paperclip icon at the bottom of the compose window, browse your device, and select the voice recording file. It will appear as an attachment.

Send the Email

Add the recipient’s email and a short message (optional) before clicking Send.

Works on any device, no installations required.
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Screenshot 2025-03-15 at 16-23-16 Vocal - Simply send voice messages per email.png

Method 2
Use a Chrome Extension Integrated Voice Notes

If you send voice messages frequently, a Chrome extension like Vocal for Gmail or Mote can make it much easier. These tools integrate directly into Gmail, allowing you to record and insert voice messages in one click.

Install the Extension

Search for a voice messaging extension in the Chrome Web Store and install it.

Authorize Permissions

After installation, open Gmail. The extension will ask for microphone access and Gmail permissions.

Record Directly in Gmail

Click Compose and look for a microphone icon in the email toolbar. Click it to start recording.

Insert the Voice Message

Once you finish recording, the extension will automatically attach the voice note or insert a link to it in the email.

Send the Email

Click Send as usual, and the recipient will receive the voice note inside the email.

Vocal for Gmail adds a microphone button (🎤) in the compose window, so you can record a voice note directly into your email (more details here)

Super fast, integrated into Gmail.
Some extensions provide AI-generated transcripts.

Method 3
Use an Online Voice Recorder
(No Installations Needed)

If you don’t want to install anything, you can use a free online voice recorder like Vocaroo or Reverb Record to create a sharable voice message link.

Go to an Online Voice Recorder

Visit a site like Vocaroo or Reverb Record in your browser.

Record Your Message

Click the Start Record button, allow microphone access, and start speaking.

Get the Link

Once done, the site will generate a shareable link. Copy it.

Paste the Link in Gmail

Open Gmail, compose a new email, and paste the link inside.

Send the Email

Click Send, and the recipient can open the link to listen to your message.

No need to install anything.
Works on any device.
Screenshot 2025-03-15 at 16-30-15 Share Your Voice Reverb Record.png

Conclusion

While Gmail doesn’t offer built-in voice messaging, you have several great options:

  • Attaching an audio file – Simple, works everywhere.
  • Using a Chrome extension – Integrated, fast, and great for frequent use.
  • Online voice recorders – No installation needed, quick for occasional voice messages.

Each method has its benefits, so choose the one that best fits your workflow. Whether you’re sending a quick update, providing instructions, or adding a personal touch, voice messages can make your emails more effective and engaging.

Now, go ahead and try sending a voice message in Gmail—you’ll be surprised how much time it saves! 🚀